KEEP TRACK OF YOUR EQUIPMENT
Asset and Inventory management
REMOTE KITS
LAPTOPS
CAMERAS
NETWORK DEVICES
CABLING
TRANSMITTERS
RACKS / UPS / AIRCO
RECORDERS
SERVERS / DESKTOPS
ON/OFF-BOARDING
INVENTORY
EVENTS
MAINTENANCE
SITES
VENDORS
HOLDERS
QR-CODES
NOTIFICATIONS
USE CASES
- On-boarding / Off-boarding of employees: Get those laptops back before they leave.
- Track which Recording Kits went out to an Event and which ones are overdue.
- Perform an Inventory without preparation while visiting a remote site.
- Be warned that an Air Conditioning unit needs a maintenance visit.
NBS is a modular software solution which manages budgets, purchasing, asset and inventory.
NBS accelerates administrative processing by avoiding multiple entries. With a common database, NBS eases all information exchange between Management, Administrative Services (accounting / purchasing…) and Technical Services.
BUDGET & PURCHASING MODULE
ASSET & INVENTORY MODULE
Smartphone application – NBS SMART
Thanks to the NBS Smart version, your mobile teams have quick access to the central database, to handle inventories, scan your asset and make any kind of adjustment directly form their SmartPhone.
Even with numerous complex features, NBS maintains the simplicity of NeoGroupe’s developments.
NBS runs on Windows, tablets, SmartPhones and some of its features are available in HTML.
NBS Features
BUDGETS
- Budgets by project or job
- Detailed current budgets (budget/ authorized/ invoiced/ remaining/ updated) by year
- Budget usage instant vision with list of all purchases assigned to budget, and list of lines remaining to order
- Instant Budget totals
- Fast budgets definition
- Budget lines creation assistance (duplication and optional use of inventory lines)
- Purchase requests creation from budget lines
- Budgets can accept lines from several requesters
- Budgets validation by management before use (partial validation possible)
- Filtering of budgets list per year
- Filtering of budget lines by requester
PURCHASES
- Customizable authorization cycle: creation, transmission to accountings, then to management and finally to CEO/ Final approver level if budget exceeded
- HTML module available (PC/ Mac/ Tablets/ Smartphones, …)
- Filtering of purchase requests according to user and his rights
- Filterign available by vendor/ date/ status/ requester/ addresses
- Purchase requests creation with vendor proposals and detailed information on the purchase (final owner/ site/ vendor/ delays/ subject/ details, …)
- Email alerts system when a purchase request changes of status (to be warned that a request has been approved for example)
- Budget assignment and optional analytic accounts assignment
- Assignment to locations
- Approval (partial or complete) or rejection are possible at any stage
- Details request possible at any stage
- Automatic transmission to upper approval level in case one of the budgets is exceeded
- Instant display of assigned budgets state allowing decision making (with budget amount before/ after PR)
- Received invoice tracking
- Cancellation of an approved purchase request with budgets restoring
- Recycling of a rejected or cancelled purchase request
- Automatic purchase order generation from PR entered data
- Single data entry: information is only entered once from purchase request, to order and then to hardware assets tracking and/ or administrative documents
- Automatic transfer of ordered items into the hardware inventory (with record creation)
- The purchases request processing time has been reduced on some installations from 3 weeks to 1.5 days in average.
INVENTORY
- INVENTORIES by site/location without preparation, with Bluetooth barcode reader.
- Automatic transfer of ordered items into the inventory.
- Creation of record on unknown barcode scan.
- Creation of manual record with prefill of defects (entering the description only)
- Duplication of items (with entry or scan of serial numbers only)
- Filtering of items according to many criteria, including the presence of a type of history over a period of time: Site/ Location/ Owner/ Brand/ Supplier etc.
- Searches on any field of the selection.
- Management of subsets (bar code on each element). A machine can be composed of several elements. Add by simple scan.
- Management of serialized materials
- Creation of standalone barcodes (can be used either with pre-printed labels, or printed by NBS, or both)
- More than 120 fields available Fields financial/ accounting/ technical/ loans/ rentals/ etc.
- History of changes and events of an item.
- Management of the documents attached to each item (invoices, configurations, manuals..) with possibility to scan directly a document from NBS.
- Cascade changes of records on the components of an item.
- Email notifications
- Management of holders / owners/ category/ brands/ locations/ suppliers/ current status/ history types.
- View of stock (total)
- Barcode prints on item list or item with logo & serial number.
- Printing of a «machine» sheet and its components.
- Automatic history when changing any field value
- Bulk changes on lists of items.
NBS accelerates administrative processing by avoiding multiple entries. With a common database, NBS eases all information exchange between Management, Accounting and Technical Services.
Downloads
Download
NBS for Androïd
Download our NBS application specially developed for Android smartphone.
Thanks to NBS, ease the work of your associates, index your asset and track your purchases in real time.
